Add Teams & Zoom Links to Meetings and Emails - User & Admin Instructions

Owned by Maureen Blando
Last updated: Nov 07, 2023
3 min read

For the User

  1. To Add Teams or Zoom to a Meeting

  • Go to the LINK Calendar.

  • Create a new Event from the Pencil icon.

  • Toggle Teams or Zoom to On, as shown.

  • The received invitation will display the meeting link in the Location field and in the invitation body.

Note: See the tip about displaying the full Zoom invitation or the hyperlink only here: https://mobilehelix.atlassian.net/l/cp/Qg2Xd8u2

Video: https://vimeo.com/835561613

  1. To Add Teams or Zoom to an Email

  • Compose a new Email or a Reply.

  • Tap the + mark in the format menu.

    • On a tablet there is no need to tap the + mark. The Zoom and Teams icons are displayed.

  • Then, tap either the Zoom (video camera) or Teams icon.

  • The meeting link will be displayed in the body of the email.

Note: See the tip about displaying the full Zoom invitation or the hyperlink only here: https://mobilehelix.atlassian.net/l/cp/Qg2Xd8u2

  1. To Start a Teams Chat

For the LINK Admin - Settings in the LINK Controller

  1. How to Turn on Teams and/or Zoom in the LINK Controller

  • Go to: Resource Tab.

  • Go to: Email Resource.

  • Complete fields as shown.

    • Note: Turning on the Teams integration will also turn on the “Start Teams Chat” from an email Reply.

 

  1. How to Turn on Integration with OAuth

Both the Zoom and Teams integrations use OAuth to access the Zoom API or Microsoft Graph respectively. If individual users are not allowed to grant permission to 3rd party applications, an admin will need to grant consent.

This is easily done in Zoom by having an admin attempt to use the Link/Zoom integration.

For Teams, follow these instructions:

  1. Open this link in your desktop browser:

https:/login.microsoftonline.com/common/adminconsent?client_id=1cb9e0fc-8257-4ca1-b04e-c894f4bd6a3b

The client ID is the client ID of our Teams integration that we have configured in Azure.

  1. A tenant administrator will need to login and grant the following permissions:

Permission

Reason

Permission

Reason

User.Read

Allows Link to read a user's profile and get the UUID of that user.

OnlineMeetings.Read and ReadWrite

Allows Link to generate Teams links for online meetings and to modify them.

Team.ReadBasic.All, Channel.ReadBasic.All, and File.ReadWrite.All

For future use to allow Link to move files to/from Teams channels.

Once your admin has granted consent, users should then be able to grant consent as well and to use the Teams integration in Link.

 

Zoom Admin Deployment of Zoom Apps

See the Zoom Admin instructions here: https://support.zoom.us/hc/en-us/articles/360061555152-Admin-deployment-of-Zoom-Apps-

 

If you have questions, write to us at support at mobilehelix.com.

Mobile Helix, Inc.