Using Zoom with Link - Admin

Link Email provides an integration with Zoom to allow Link customers to easily create Zoom meetings in the Link calendar, and to send online meeting links when composing emails.

To use Zoom with Link, your administrator must first enable this feature in the Link Controller. Once enabled, the Link Email user interface will update with two new features:

When composing an email, you will see a button with the Zoom logo. Tapping this button will embed a Zoom link in the email you are composing. This Zoom link is scheduled to start as soon as you send the email you are composing. The intent of this feature is to send an email and request the recipient to join the embedded Zoom link “right now,” upon receipt of the Email.
When creating a calendar event, a toggle will appear allowing the user to add a Zoom link to the meeting request. Unlike item 1, this online meeting is automatically scheduled to match the start and end times of the meeting request.

Compose an email with a Zoom link that is intended for the recipient to join immediately upon receipt.

Add a Zoom link to a calendar event. The Zoom link will be scheduled to start and finish in conjunction with the scheduled meeting.

In addition to these features that allow users to schedule online Zoom meetings to coincide with sending an email or with a calendar invite, Link will also dynamically update your Zoom meetings as you make changes:

Deleting a meeting in Link deletes an embedded Zoom link.
Rescheduling a meeting in Link will automatically move the meeting in your Zoom account.

Activating the Zoom Integration with Link

In order to access these features in Link, users must execute a one-time authorization step with Zoom. The first time you attempt to use these Link features, you will be prompted to authenticate with Zoom. Click confirm to continue. After continuing, you will be presented with an authentication page. This page will either be your organization’s single-sign-on integration with Zoom, or the Zoom login page. Enter your credentials, and upon successful authentication confirm that you authorize Link to access your Zoom account for the purpose of reading and writing online meetings. After this one-time authorization is complete, you may use the features of the Zoom/Link integration as outlined above.

This authorization step should only happen once each year.

De-activating the Zoom Integration with Link

In order to deactivate the connection between Link and Zoom, users can delete the OAuth tokens that Link uses to authenticate with Zoom. Each user can do so on his/her “My Account” page in the Link Controller.

To access the “My Account” page, a user logs in to the Controller using his or her Active Directory credentials. For users with administrator privileges to the Controller, click on the “Menu” button at the top left of the screen and select “My Account”. For all other users, after logging in you are immediately directed to the “My Account” page.

To delete the OAuth credentials, browse to the panel on the “My Account” page titled “User Preferences”. Find the user preference with the “Resource Name” (first column) “Zoom” and the “Preference Tag” (second column) “oauth.” Click on the trash button to delete the user preference. To ensure that the Zoom connection is removed from all active device sessions, you must logout from any active Link sessions on each of your mobile devices and login again.